As an administrator, you may define an organizational chart for your company and determine which users are in each department.
The organizational chart has some important security implications.
While it is possible to grant reader- or editor-level access to each record both by user and by department, authorizing departments instead of individual users has some important benefits:
Instead of granting John editor access to a deal, you can create a department called Sales Manager, make John its only member, and then grant access to the Sales Manager department.
That way, if John leaves this position and a new Sales Manager is appointed, you can automatically grant her access to all previously saved documents simply by making her a member of the Sales Manager department.
Simply put, this feature means a manager automatically has all of the collective rights of everyone reporting to him or her.
Imagine the following case:
Mike shares a note, and only grants reader access to Jennifer. That means Paul cannot read this note.
However John and the CEO can still read this note, because they are higher up in the hierarchy.
This feature ensures that no data can be made inaccessible to everyone in TeamGram. It also makes managing rights a lot simpler.